Welcome to Desktop Dictation Training. We’re excited to show you around.

Follow these useful tips to get the most out of your Talkatoo experience.

Starting and stopping dictation
Wait until all of your words and punctuation appear, and any automatic corrections have been made before pressing the button again to end dictation.

Context is important
Talkatoo does its best work when you are speaking full thoughts, sentences and paragraphs. You’ll see the most time savings when you use Talkatoo for longer dictations, and this is when it will be at its most accurate.

Spoken vs Automatic Punctuation
The default setting is for you to speak your punctuation (e.g.

Hi comma ( , ) how are you today question mark ( ? ) I am well period ( . )

There is a large list of available punctuation for you to say, and you can learn more here.
Alternatively, you can disable this setting and Talkatoo will do its best to place punctuation for you based on what you say.

Voice Commands
Say “new line” or “new paragraph” to go down one or two lines in your text (like pressing Enter/Return). These commands work whether you have Spoken Punctuation turned on or not.

Don’t look at the screen
While dictating, don’t follow the words on the screen, as seeing Talkatoo make an initial mistake or correction may cause you to lose your train of thought. Instead, look at your notes, a nearby animal, or close your eyes.

MyWords is where you can add any custom words or phrases Talkatoo may not have recognized.

A word is incorrect.
Sometimes a word will be misheard as another more common word or spelling, or a combination of similar sounding shorter words. This can often be solved by adding it to MyWords (e.g., Sean, Shaun, or Shawn).

Shorthand, abbreviations, acronyms and initialisms
If there is an acronym or shorthand you say, but it tries to write out the letters as words, add it to MyWords, using the case you want, (e.g., mg, AAHA), then speak each letter: “em-gee” (MG), “eh-eh-aitch-eh” (AAHA).

Phrases (for context)
If you’ve added a word but it still is not showing up reliably, you can add a phrase containing that word. Note the phrase must be the exact one you use, so make it as short as possible while still giving you the result. This can also be helpful for distinguishing multiple names (e.g. Shawn Wilkie, Sean Connery)

Talkatext allows you to insert pre-written text with a single command. If you have something you often say, then use Talkatext so you don’t have to speak the whole sentence/paragraph anymore.  Once you’ve created your Talkatext once, you can speak a short voice command to enter that same text as many times as you want!

1. Add a new Talkatext Command and name it
   • Naming your command is important. This is what you’ll say when you want to use your command.
   • Keep it simple and easy to remember
     
2. Give your Talkatext something to write, To paste text in this field, you can use the hotkeys ctrl + v on a PC, and cmd + v on a Mac.
   
3. Using Talkatext
   • In order for Talkatext to work, you’ll say “insert” before you say the command name. e.g. “Insert routine spay”
   • Say the insert phrase as its own dictation, and not in the middle of a sentence.
   • Talkatoo will write out what you are saying, then quickly erase it and your paragraph will appear.

Dictation meets AI: Talkatoo Dictation Assistant is an intelligent, conversational AI.
You can use this feature to help complete various clinic duties. It can create SOAP Notes, write client communication and nearly everything in-between!

TaDA can be found by clicking the little plus symbol to the right of your Start Dictation button.

How does it work
Choose a prompt from the list, ask it to do something with your voice in real language, or just dictate your note, and then you can tell it what to do afterwards.

• “Format the last note as a SOAP note”
• “Rewrite that SOAP note including that the bloodwork came back negative for any infection”

• “Insert my custom soap” – Note that for this to work you need to have a Talkatext with that name
• Once it appears on the screen you can say “Fill in this template with my previous note.”

• “Write an email to the Owner, Mike Smith, summarizing this visit”
• “Rewrite that email to be shorter, and correct the owners last name to be Smith with a Y instead of an I”

These are just a couple of examples of what you can do. Don’t be afraid to try it out and see what you can do! If it’s not what you want, ask it to correct it, and try being more specific.

Additional info:

• Stop the dictation to trigger the assistant to do it’s job
• Once you have a result you want, hover on the box and click the squares on the right to copy.
• Start a new thread for each new patient by clicking New+
• Previous notes are available until you quit Talkatoo, by clicking <Prev
• Hide the assistant by clicking Collapse. Your conversation will still be available.
• If you only dictate a note without any further prompt, it will attempt to clean up and format your text.

Check out the video on the right for a full demonstration on how Talkatoo
Dictation Assistant works!

The Talkatoo Web Portal is where you can go to upgrade your plan, edit billing information, access invoices, and manage users.

This is also where you can access transcribed Notes that you recorded from the Mobile App, or that have been assigned to you. Learn more about Talkatoo Notes here.

Visit the Web Portal